Admissions to Professional Courses based on Online Counselling-Admission Jankari
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Admissions to Professional Courses based on Online Counselling

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Published : 25 Dec, 2010 By: Admission Jankari
  • Dreams, aspirations and determination are the ingredients that make student days the most exciting stage of one's life. And in the present times of cut-throat competition, the one thing that every student dreams of is - to get enrolled for a professional course of her/his choice at a premier institution in the country.

    In the days gone by, long queues for admissions, incomplete information and travel costs were huge pain points on way to charting an ideal career path. But today, the Indian education system has taken a digital leap with the help of the effective use of the Internet.

    The availability of downloadable forms, online gateways to pay admission fees and submit forms, have helped the students to concentrate on the most important task at hand studying for the exams, thereby reducing physical, mental and financial burden on them and their parents. The introduction of centralised online counselling is also one of the most significant steps taken by the Indian Government towards making things easier for the student community.

    What are the objectives?

    The objectives of online counselling can be enumerated as follows:

    • To streamline the admission to professional and technical courses in the country.
    • To solve problems of overlaps and reduce physical, mental and financial burden on students and their parents due to multiplicity of entrance examinations.
    • Availability of results on the web.
    • To allow a candidate to exercise choices for a branch and institutions several times during off-campus online counselling.
    • Online display of vacancy and allotted position to enable more transparency in the admission process.
    • Allotment of institution and branch as per the merit of the candidates.

    What is centralised online counselling?
    The Ministry of Human Resource Development, Government of India. took a policy decision in 2002 to conduct an All India Engineering Entrance Examination (AIEEE) annually, eliminating many of the large number of entrance examinations that were being conducted till then by various institutes in the country for admission to undergraduate degree programmes in the disciplines of Engineering/Technology, Pharmacy and Architecture an initiative that has been widely accepted and appreciated. Online counselling is done for diploma and lateral entry into Engineering courses also.

    A Central Counselling Board (CCB) constituted by the Government coordinates admissions to UG degree programmes in Engineering and Architecture in respect of select institutions.While the CCB conducts online counselling for institutions participating in AIEEE, viz. NITs and deemed universities, with assistance from the National Informatics Centre (NIC) the Indian Institutes of Technology (IITs) admit students by conducting their own counselling.

    Some states like Uttar Pradesh , Haryana , Madhya Pradesh, Punjab, Orissa and Chhattisgarh are also conducting online counselling for admission to various professional courses, viz. Medicine, Management, diploma/degree programmes in Engineering, etc. Counselling is done on the basis of marks scored by students in the relevant examinations which may be AIEEE or separate examinations conducted by the states themselves. To participate in the counselling, candidates are required to register separately through state websites. Most states allow a stipulated number of seats to be filled on the basis of marks scored by candidates in AIEEE. Punjab, for instance, is allowing only 15 per cent seats for professional courses (for students from outside the state) to be filled on the basis of AIEEE 2010. The specifics may vary from state to state.

    How does it work?
    The examination season that begins in May approaches conclusion during the months of June-July. Admissions are based on choices made by students during counselling. The online counselling and admission procedure for candidates selected through the All India Engineering Entrance Examination (AIEEE-2011)  has begun. The Central Counselling Board (CCB) will carry out the admission procedure for eligible candidates.

    Eligible candidates can exercise their choices of institutes and branches through Internet from any location by logging in to the CCB.

    Candidates can change, re-order, delete and add new choices as many times as required before locking their choices. To make the candidate aware of the possibility of getting a seat at his/her rank, the indicative seat allotment will be displayed on the CCB website at frequent intervals during June 8 to 23, 2011. Candidates are advised to visit the CCB website regularly for this purpose.

    The results of the first round of seat allotment will be displayed on the CCB website on June 25. The result for the second round of allotment will be displayed on July 4, followed by a third round result on July 11.

    Here, we take a look at the Online Admission Procedure specific to AIEEE:

    The admission process broadly involves the following four stages:

    i) Registration
    In this step, all candidates declared 'eligible' on the basis of AIEEE-2010 results - are required to register online  through Internet ( from places convenient to them.
    Arrangement of Help Centres is being made at most of the Participating Institutes for guiding the candidates. Candidates may seek guidance at these institutes during working hours (normally 9.00 am to 5.00 pm) and complete their registration, choice filling and locking.

    ii) Choice filling and locking
    In this step all the registered candidates are required to exercise their choices of branches and institutes in order of their preference for these branches/institutes. The procedure includes Indicative Seat Availability and Locking of the Choices.
    Indicative Seat Availability, also known as mock counselling, is carried out on the basis of choices saved by registered candidates. The feature is provided to facilitate the selection of the most appropriate stream, institution and branch at the candidate’s rank and category, for finalisation of their choices for locking.
    Locking is the process of final submission of choices. It involves entering the password and confirmation of locking.

    iii) Seat allotment
    During this step, the choices submitted by the candidates will be processed centrally and seats will be allotted in the order of merit as per AIEEE All India Rank  and the locked choices. The allotment results will be available on the website and no individual allotment letters will be sent to the candidates who get a seat allotment. However, candidates may get a printout of the allotment details from CCB website. Candidates who are allotted seats will have to personally report to one of the Admission Centres.

    Seat allotment will be done in multiple rounds. In the first round, all the seats will be allotted to the candidates and the result indicating the institution and the branch allotted will be available on the website. In the second and third rounds, seats will be allotted against the available vacancies in the respective rounds, and the results will be available on the website. In the second and third rounds, no fresh choice filling will be permitted; registered candidates will not be allowed to alter or resubmit their choices. After the third round, all the candidates who have been allotted seats (in whichever round) will have to report to the Admission Centre (Option I candidates and all those candidates allotted a seat for the first time in the third round) and/or to the Allotted Institute (all Option II and III candidates).
    The counselling/admission procedure after the third round of allotment requires actions by the candidates depending on what Option (I or II or III) they had exercised earlier.

    What are Options I, II and II?

    These are Options relevant to higher preference choices. Candidates have to exercise one of the Options as explained below, when they report to the Admission Centre.
    Option-I, if they wish to be considered in the next round for all of their higher preference choices (i.e. even across institutes).
    Option-II, if they wish to be considered in the next round for their higher preference choices only within the Institute allotted to them.
    Option-III, if they are satisfied with the currently allotted seat; therefore their higher preference choices will not be considered in the subsequent round(s).
    Candidates, who have already taken the provisional admission in the first round, can change their Options only once, between July 5 and 9, 2011. Only the following changes in Option are permitted:

    Permitted changes of Option

    From To
    Option I  Option II
    Option I Option III
    Option II Option III

    For this change in Options, candidates will have to approach the same Admission Centre, which had issued the provisional admission letter to them.
    iv) Reporting to Admission Centre for provisional admission

    Candidates who get a seat allotment for the first time in 1st, 2nd, or 3rd round shall report to any Admission Centre between 9.00 am to 5.00 pm within the dates stipulated for that round for taking the provisional admission.
    The reporting procedure for provisional admission includes document verification and verification of credentials.

    Documents required at the time of reporting to Admission Centre:

    • Printout of locked choices and terms and conditions taken from the CCB website and duly signed by the candidate.
    • Originals for verification
      i. Admit Card of AIEEE-2011.
      ii. Score Card issued by CBSE.
      iii. Class X (High School) Board Certificate as proof of date of birth.
      iv. Pass Certificate and Marks sheet of qualifying examination.
      v. Certificate of category (OBC / SC / ST), if applicable, issued by the competent authority
      vi. Certificate for Physically Challenged (PH)
      vii. Passport, if the candidate has passed the qualifying examination from outside India; this is required for determining the 'State from which eligible'.
      viii. Proof of place of examination centre of the final examination from the National Open School for candidates having Senior Secondary Certificate; this is required for determining the 'State from which eligible'.
    • Two sets of self-attested copies of all the documents listed above. The originals will be returned after verification and self-attested copies will be retained by the Admission Centre.
    • Two passport size photographs identical to the one pasted on the AIEEE 2011 application form.

    Verification of credentials

    If the personal data, viz. category, sub-category, state of eligibility and gender submitted by the candidates at the time of registration is found to be wrong at the time of verification of the original certificates at Admission Centres, the allotment of their seats is liable to be cancelled.
    Consequences of not reporting to the Admission Centre: The allotment of seats to candidates who do not report within the stipulated period to the Admission Centre will be cancelled and these candidates will not be considered for seat allotment in subsequent rounds.

    All India and Home State quotas

    A candidate who is offered a branch in an institute under the home state quota will be considered for the same branch and institute but under All India quota in subsequent rounds subject to availability of vacant seats. Similarly, a candidate who is offered a seat under SC/ST/OBC category and/or PH (Physically Challenged) sub-category shall be considered for allotment in OP category in subsequent rounds subject to eligibility and availability of vacant seats.
    For a complete, step-by-step understanding of the admission process

    Important dates:

    AIEEE Online Registration and Choice Filling: Last date - June 23, 2011
    AIEEE Locking of Choices: Last date - June 23, 2011
    First Round Seat Allotment: June 25, 2011
    Second round of seat allotment: July 4, 2011
    Third round of seat allotment: July 11, 2011
    Fourth round of seat allotment: July 22, 2011
    Fifth round of seat allotment: August 3, 2011

    Things to be kept in mind while seeking admission through online counselling based on AIEEE results.

    • During registration, candidates should ensure that, the data should be entered exactly as per AIEEE admit card. For name field, capital and small letters should be entered as printed in the Admit Card /Score Card. Corrections in the name, if any, can not be entered at this stage.
    • Candidates are required to remember their User-ids & Passwords for all future logins.
    • Candidates should not disclose or share their password with anybody.
    • Candidates are advised to keep changing the Passwords at frequent intervals.
    • Candidates must verify their personal data after login. In case of any discrepancy, candidates will be allowed only once to correct the data.
    • Candidates can take a printout (hard copy) of the registration form containing the above personal data.
    • If the personal data submitted/entered by a candidate are found to be wrong at the time of verification of certificates either during reporting or at any later stage, the allotment of seat/provisional admission is liable to be cancelled.
    • Once these personal data are verified and submitted, candidates will not be allowed to change the personal data under any circumstances.
    • After filling the choices in the order of preference, the candidate must lock his/her choices on or before the given time frame, failing which the system will automatically lock the last saved choices.
    • Candidates must take the printout of the final locked choices for submission during reporting for admission.
    • For security reasons, after finishing the work, candidates should click the logout button and close all the windows related to the session.
    • Candidates must lock their choices only after they have finalised them but, in any case, before 5.00 pm of June 23, 2011.
    • After the choices are locked, candidates will not be able to change their choices.
    • Candidates must take a printout (hard copy) of the locked choices, (which also contains terms and conditions) sign it and produce it at the time of reporting to the Admission Centre.
    • If candidates fail to explicitly lock their choices by 5.00 pm of June 23, 2011, their last saved choices will be automatically locked after this deadline.
    • Registered candidates who do not exercise any choices or fail to save them will not be considered for admission and seat allotment. 
    • Saving' a choice is not the same as 'locking' a choice. A choice that is only saved but not locked can be retrieved later on and modified and the modified choice saved again if need be. The old choice exercised earlier is lost. But a choice that is locked cannot be modified and saved afresh.

    Admission to Medical/Dental Colleges
    The Directorate General of Health Services (DGHS)  is conducting the counselling for admission to undergraduate medical courses, on the basis of marks scored by candidates in the All India Pre-Medical/Pre-Dental Entrance Examination (AIPMT) conducted by the Central Board of Secondary Education (CBSE). This year, the counselling is being held by personal appearance through Video-Conferencing. States, too, allow a fixed number of seats to be filled on the basis of marks scored by candidates in AIPMT. In Orissa, for instance, 15 per cent of the seats in MBBS and BDS programmes in all private medical colleges are to be filled up by valid AIPMT rank holders..

    Related Links

    • Ministry of Human Resource Development, Government of India - External website that opens in a new window
    • Ministry of Health & Family Welfare, Government of India - External website that opens in a new window
    • Central Counselling Board 2010 - External website that opens in a new window .
    • State/Board Counselling Websites - External website that opens in a new window.
    • AIEEE 2010 - External website that opens in a new window .
    • AIPMT 2010 - External website that opens in a new window

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