When the first coordinated counselling process began in 1996 in our State, there were close to 3,500 engineering seats in 25 engineering colleges. At that time there were only 25 pharma colleges and close to 30,000 to 35,000 candidates used to appear for EAMCET.
Today, there are 700 engineering colleges and 295 pharma colleges and 2, 78,000 students alone appear for the engineering courses in the EAMCET 2011.
During the earlier centralised counselling system, due to intermittent allotment of seats by AICTE, the candidates were forced to come again and again for re-counselling. This wasted a lot of time and also led to postponement of the starting of the engineering colleges.
In an attempt to close these loopholes while counselling, the concept of web counselling was first introduced in 2008. Thanks to the web counselling, students do not have to come all the way to the counselling centres again and again. There will not be any postponement of the academic year in the engineering and Pharmacy College. The web counselling has been designed to provide enough time for the candidate to make a right choice of college and the course. Every candidate will have a wide variety of options, which they can select in the web counselling system.
The first step of web counselling is the notification, which will be issued by the EMACET Convenor. This year, we are expecting the notification by the third week of June or first week of July. By July end, the counselling process should end and classes would begin by August 1.
The important process in the web counselling is the certificate verification. Candidates should make sure that they have all their certificates including SSC, Intermediate, Study Certificate between Class 6 and 10, which determines the Local Area Status of the candidate, ready immediately or latest by the third week of June.
The notification will announce date of the certificate verification . It is is done at 54 helpline centres in various districts. At least one helpline centre has been provided at each district. At some places like Hyderabad, there are four helpline centres. In case of a district having more than one helpline centre, the ranks are distributed and allotted to each centre. The candidates, who live in a district with more than one helpline centre, should make sure that they are at the right helpline centre for certificate verification.
In the helpline centre, the candidates should wait for their name to be called. At the counter, the candidates have to register themselves and surrender their rank card. A processing fee will be charged and each candidate will receive one information booklet, which will contain all the information about how the web counselling process would take place.
A registration form provided has to be filled accurately. The candidates need to recheck the registration form for any mistakes. Then in batches, the candidates will be called inside for certification verification. Candidates who have the eligibility to avail reservations i.e. they fall in SC, ST and OBC category, then before they approach the verification officer they have to go to the BC Welfare Officer, who will be sitting at the adjoining counter.
After getting the required attestation from the BC Welfare Officer, students can then approach the verification officer. Those who are not eligible for any reservation, they have to go to the verification officer directly. Candidates have to make sure that the certificates received by the verification officer are acknowledged in the receipt.
Next stage for the candidates after verification of the certificates will be at the briefing hall. The briefing hall has an elaborate process in which the candidate is made aware of what exactly they have to do in web counselling. This is a very important stage in the counselling process and I would always prefer that parents accompany the candidates so that no mistakes are committed by the candidate.
The briefing officer will provide the Manual Option Form (MOF) and an information booklet. The information booklet will contain a host of information on the way the web counselling will be conducted. The booklet will also provide candidates with information on how they have to exercise their options and select the engineering college and course of their choice. There are 700 engineering colleges and 300 pharma colleges in the state and considering that each college is providing at least four engineering courses, the total number of options in front of the candidate will be close to 3,100.
So it is very important for the candidate to make the right option by selecting the engineering course and the college that suits their needs ideally. The booklet will contain the number of colleges along with their codes and course code. The candidate is expected to select the college code and course code and mention the codes in the manual option form according to their preference.
The candidates are given enough time. At this stage, I would suggest that students should hold elaborate discussions with parents, friends, and well wishers before identifying a set of colleges that they have to opt for in the Manual Option Form.
The Manual Option Form will provide enough opportunities and space to the candidate to mention any number of their preferences based on the college and the courses being offered. The filling up of the form is very important because in the end, the information in the form will be fed into the website for web counselling.
Students who want admissions in colleges located in their own district should be extra careful. They have to mention the local colleges (with their codes) according to their preference in the manual option form. The booklet will also have elaborate suggestions on how they should approach the web counselling after filling up the manual option form.
The contents of the Manual Option Form have to be carefully fed in the website. Candidates should remember that a password would be generated after the contents of the manual option form have been fed into the Internet. The candidates must protect the password and not share it with anyone. Candidates should take the manual option form and write option number, college code and course code.
For example, if the candidate wishes to join JNTU College of Engineering, Hyderabad under option number, they have to you write 1. Under the college code they have to write JNTH, under course they have to mention CSE. If the candidate wants join in Mechanical Engineering as the second option then they have to write 2 under option number, HYD under district code and JNTH under College code and write MECH under course code.
The next step is to exercise options on the Internet. The options can be exercised from home, internet cafe or even from any of the help line centres. The candidates should first use the specimen option on the computer screen just to get the feel of the process. This will help them to get prepared before they start entering the options in the website in real time.
Enter the website (apeamcet.nic.in) or whatever website that will be mentioned the notification. In the website, the candidates should register themselves and generate the password that is required to exercise the options. While exercising the options, candidates have to fill up basic details like hall ticket number, date of birth, ICR number etc. Students should make sure that they have adequately prepared at home before entering their options in the website. Students should not enter the options directly into the website because they are bound to commit mistakes in their first attempt.
The last stage will be the payment of fee. The candidates will get an allotment order that they have to download and pay the fee in a bank. The allotment order and the fee receipt have to be produced by the candidates while are reporting at the college on the date of joining.